In part 1 of this two-part series “Make Working from Home Work for You” I talked about
- The importance of your workspace and work environment,
- Suggestions on how to combat loneliness while working from home
- And some essential tools and/or technologies for your home office
This week I’ll cover the more subtle problems of working from home. The ones that we face every day, that are easily overlooked, and that may cost us dearly, even if we don’t want to admit it. Here they are:
- Knowing your goals and planning your days
- Taking breaks
- Building your own good work habits
Knowing Your Goals and Planning Your Days
It sounds simple enough and straight forward: know your goals. But more often than not that is exactly what many, especially solopreneurs and creative people, tend to lose sight of in the course of their everyday work. There are so many ideas, so many things to do. We better roll up our sleeves and get started. Or should we?
Getting caught up in the everyday happens fast. It’s the little things that sneak in and eat our time. Think of your email inbox. You may be expecting an important email. You look for it and you respond, but that’s not where you stop, or do you? I at least didn’t. Without even thinking I continued with the remaining emails and, two hours later, am surprised that the morning is gone despite the fact that I wanted to do something else.
Whatever your little sneaky time thieves are, stop them. The only way to do so is to know what your goal(s) are. If you don’t know, you won’t make the time. Write your goals down, vet them and make sure they align with your business and values. Break them down into projects, break the projects down into manageable tasks. It’s your roadmap to bringing your ideas and goals to life. Keep this list close and check it daily to make sure you’re staying on track.
That brings me to part two: planning your days. My daily planning is divided into two parts: part one is meetings, conference calls, etc.; part two are the “non-negotiables.” I don’t think I have to explain how meetings and calls end up in my calendar. But I’d like to spend a couple of words on the “non-negotiables.”
Non-negotiables are appointments I make with myself. These are time blocks I dedicate to projects I’m working on. Every day I pick at least one of my major projects and dedicate a certain amount of my time to work at it. I choose a time that allows me to bring the most energy and best circumstances to this work. That could mean picking a time of day when I’m usually undisturbed and which is quiet, or I arrange it that way (thanks flight mode). I set a timer that reminds me when “my time is up.” This way it’s up to me to continue or just finish what I’m working on.
Another equally important non-negotiable, for example, is my daily Yoga practice and meditation and my martial arts training twice a week.
Lastly, if possible, I reserve Fridays for “housekeeping” stuff that I didn’t get to during the week, planning the week ahead, bookkeeping… you get the idea.
What I found by putting everything in my calendar is that I get a more realistic picture of the use of my time. If I need much longer for a particular task, I adjust my calendar entry and keep it in mind for future time approximation. Very helpful.
Having said that, I don’t plan 100% of my day. I always leave generous blocks of time empty. Don’t be a miser here. You’ll thank yourself when life throws unexpected stuff at you. If it does, at least you have the flexibility to deal with it without feeling stressed out and overwhelmed. Or, as a best-case scenario, you have some additional time on your hands. I’m sure you have no problem coming up with something to do. There’s already enough stress and “catching up” in our lives; don’t add to it.
This is the perfect segway into the next topic:
I know it from own experience, heard it from peers, and read quite often about the fact that we as entrepreneurs or solopreneurs tend to forget to take breaks. The moment we have a free minute we start thinking what we can do to get another action item off of our To Do list.
Don’t get me wrong. I don’t have a problem with working hard to build or grow your business. Working hard only turns into a problem when you forget to take care of yourself, your family and your friends.
Like a battery needs time to recharge, your body and brain need time to recharge as well. Without rest you can’t expect to be at your best. You need enough sleep, food that energizes you, exercise that keeps you in shape. I know, you’ve heard it before, it’s old news. But especially in difficult and demanding times, when we actually need it the most, we readily throw these basics out the window.
We scarify time with our partner or with our kids for our business. We don’t take the time to be with friends. For a little while that’s not a problem. But it may turn into one if you stretch this time out too long. Your relationships suffer and so do you.
Step away from your desk and have a coffee or lunch with a friend or your partner. Play with your kids for a while. Call your mom and have a quick chat. It’ll take your mind off work, you give yourself a break, you reconnected with a friend, or it’ll make you feel good for having spent time with your kid(s). The result will be to return afterwards with more energy and often new ideas.
What is even more worrisome is sacrificing ourselves, or more precisely, not taking care of ourselves for the benefit of spending more time in and on our business. We tend to forget that self-care is the fuel for our body and our mind which in turn impacts our performance. It’s the little things during the day that you could do.
A no-brainer for me is not to have your lunch or any other meal at your computer or desk. It’ll ensure that you know what and how much you’re eating, a plus for those amongst us who watch their weight, and you can “check out” for a little while. You may want to leave your phone at your desk to resist the temptation to check for emails, text messages, social media and the like. Enjoy your food instead and take a break.
Exercise. Whatever you enjoy doing, the operative word here is enjoy, do it. No excuses. Go to the gym, go for a walk, work in your yard, dance, practice yoga, whatever rocks your boat. I love my Taekwondo classes and Yoga. There is no better way for me to clear my head or work out any frustration (pun intended). Especially when I’m struggling with a difficult problem stepping away from it, doing something totally unrelated, gets my creative juices flowing. Have you ever had a conversation with someone and in the middle of that conversation, for no reason whatsoever, an idea strikes you that’s unrelated to the conversation but the solution to a problem you’ve struggled with? Has that ever happened to you?
Even if you can’t take or afford a vacation, there are so many things you can do without spending a lot of money that provide a change of scenery or a new experience that’ll help you recharge, feel more energized, and get your creative juices flowing. Your work and business will thank you for it.
Let’s take a break here. I thoroughly underestimated how much I would write about “knowing your goals and planning” and “taking a break.” I’ll move “building good work habits” to my next blog. I hope you don’t mind.
If you have any experience or suggestions to the above, please share it. I’d love to learn more and I’m sure others appreciate a reminder, a suggestion or word of wisdom as well.
See you in two weeks,